Privacy Policy

St.Mary’s Church Alderley

  1. Your personal data – what is it?
    Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
  2. Who are we?
    The Benefice of St.Mary’s Church Alderley with St.Catherine’s Church Birtles is the Church of England grouping of the two ecclesiastical parishes of the parish church of St.Mary’s Church Alderley and the parish church of St.Catherine’s Church Birtles.
    As the Chair of the Parochial Church Council of each church, the Rector of both churches has overall responsibility for both churches, and this responsibility is shared primarily with the Churchwardens of each church but also with the Parochial Church Council of each church.
    The term ‘the Benefice’ refers to the two parish churches.
    The Benefice prides itself on being open and transparent about how your personal data are used.
    The Rector is the data controller (contact details below). This means that he decides how your personal data is processed and for what purposes.
  3. How do we process your personal data?
    The Benefice complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
    We use your personal data for the following purposes: –
    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area;
    • To administer membership records;
    • To fundraise and promote the interests of the charity;
    • To manage our volunteers;
    • To maintain our own accounts and records (including the processing of gift aid applications);
  4. What is the legal basis for processing your personal data?
    • Processing is necessary for carrying out legal obligations in relation to Gift Aid, and on the basis of legitimate interest for a parish church.
    • Processing is carried out by a not-for-profit body with a religious aim provided: –
    I. the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    II. there is no disclosure to a third party without consent
  5. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
  6. How long do we keep your personal data?
    We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
    Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
  7. Your rights and your personal data
    Unless subject to an exemption under the GDPR, you have the following rights with respect to your
    personal data: –
    • The right to request a copy of your personal data which the benefice holds about you;
    • The right to request that the benefice corrects any personal data if it is found to be inaccurate or out of date;
    • The right to request your personal data is erased where it is no longer necessary for the benefice to retain such data;
    • The right to withdraw your consent to the processing at any time
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
    • The right to object to the processing of personal data,
    • The right to lodge a complaint with the Information Commissioners Office.
  8. Further processing
    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
  9. Contact Details
    To exercise all relevant rights, queries or complaints please in the first instance contact the Rector at
    The Rectory, Church Lane, Nether Alderley, Cheshire SK10 4TW.
    You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe
    House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
    July 2018